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2017 Learning Engagement Conference

General Information:

Logistics:

Hotels: We have reserved blocks of rooms at a special rate at two different locations close to the conference center. These are the same locations we have used in the past. Please allow Hillary Sandoval to make your reservation for you in order to keep the process streamlined and room numbers within our limits. In order to make your hotel selection, please indicate on your registration survey which you would prefer and then email Hillary (hsandoval@kumc.edu) to confirm your choice. Rooms will be given out on a first come first serve basis, and when one fills up the remaining registrants will be placed in the other hotel regardless of their preference. Please let Hillary know if you need any special accomodations for your room. You will still need to pay for your hotel yourself upon arrival and be reimbursed by your site or KUMC if we are covering your travel. Hotel information is as follows:

  • The Raphael Hotel
    • Address: 325 Ward Parkway, Kansas City, MO 64112
    • Phone Number: (816) 756-3800 - (Please only use this for questions about the hotel/rooms. Hillary will be making the reservations for everyone)
  • Kansas City Marriott Country Club Plaza
    • Address: 4445 Main Street, Kansas City, MO 64111
    • Phone Number: (816) 531-3000 - (Please only use this for questions about the hotel/rooms. Hillary will be making the reservations for everyone)

Meals:

  • Sunday: We will be having an information dinner at Jack Stack Barbecue on the Plaza. Attendance is completely optional, but please note on your registration survey if you think you might be interested. Everyone will need to pay for their own meal at this dinner, but we will have a reservation for the number of people we think may attend. 
  • Monday: Breakfast and lunch will be provided at the conference center. A buffet-style dinner will be hosted later in the evening at Brio Tuscan Grille on the Plaza. This dinner will be paid for by KUMC, but guests will need to pay for their own alcoholic beverages. It would be great if everyone could attend this dinner, and please indicate whether or not you will attend on your registration survey. If you plan to attend and then later change your mind, please let Hillary know as soon as possible so that we can adjust our headcount and menu plans at the restaurant. 
  • Tuesday: Breakfast will be provided at the conference center. As the conference ends at noon, we will not be providing lunch. However, there are a lot of great places nearby if you would like to group together and go out for lunch on your own. Please feel free to contact Hillary for suggestions on places to get lunch.

Transportation:

  • To/From Airport: You will need to secure your own transportation from the airport to your hotel, and back to the airport again after the conference is over. The Kansas City airport does not have a queue for cabs, so you will need to call a service to come pick you up. Uber is always a great option, or you can use one of these services:
    • Yellow Cab: (816) 471-5000
    • Checker Cab: (816) 444-4444
    • Super Shuttle: (816) 471-5060
  • Sunday Dinner: We will not be providing transportation to this dinner, so please either drive yourself or take a cab/Uber. 
  • To/From Conference Center : We will have shuttles running between the hotels and conference center in the morning and afternoon on Monday, and in the morning on Tuesday. Both hotels are also within easy walking distance, so feel free to walk if you would prefer. Walking maps will be provided at a later date. 
  • Monday Dinner: We will have shuttles running between the hotels and Brio before and after dinner on Monday. Both hotels are also within easy walking distance, so feel free to walk if you would prefer. Walking maps will be provided at a later date.

Other Items:

  • Conference Materials: All conference materials including agendas and other helpful information will be provided for you in a folder you will receive at registration on Monday. They will also be available online prior to the event, but you will not need to print them out to bring along. Those from out of town staying at the hotels will also receive a folder when they check in at the hotel which will include some walking maps, shuttle information, and some general information on Kansas City in case you will have extra time in town. 
  • Work Space: We have reserved a small room at the conference center that will be available for your use if you need to take care of any other work or take any calls while you are there. 
  • Internet: There will be wireless internet access provided for you at the conference center. The password will be included in the materials you receive at registration.
  • Laptop Charging: We will try to provide plenty of extension cords in all of the breakout rooms at the conference center so that you can charge your laptops. However, please also try to come with your laptop charged at the beginning of each day as we may not have a place for every person to plug in if some of the rooms are more full.
  • Luggage: Please feel free to bring your luggage with you to the conference center on Monday if that is easiest for you. We will have a secure location where it can be stored until the conference concludes. 
  • Other Questions: If you have any questions that have not been addressed here, please feel free to contact Hillary Sandoval (hsandoval@kumc.edu).

 

More information coming soon!!